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Position Summary:
The purpose of the Continuum of Care (CoC) Grants Manager is to ensure that Philadelphia competes successfully for funding available through the federal, state, local and private sources with primary focus on the HUD CoC national and City’s local competitions, the Emergency Solutions Grant, Home 4 Good, PHARE, NPI and other funding opportunities that arise. This position is responsible for ensuring that data, local, state, and national trends, relevant strategic plans, and other relevant data informs system design and performance as needed to improve competitiveness for grant funding. Similarly, it is the role of this position to ensure that system leaders and providers are aware of funding requirements in order to make necessary adjustments to service policy and design. This position is responsible for cross-system coordination as needed for grant purposes.
Essential Functions:
Under the direction of the Director of CoC Planning, Activities and Grants, the CoC Grants Manager leads and coordinates the overall grant planning and submission process for the CoC Notice of Funding Opportunity (NOFO), Emergency Solutions Grant and other funding opportunities such as Home4Good, PHARE, and NPI. Specifically:
Coordinate, plan, prepare and submit Philadelphia’s Continuum of Care applications for funding opportunities
Develop scoring tools based on HUD’s Policy Priorities and improving Philadelphia’s system-wide performance in ending homelessness
Develop and coordinate Philadelphia’s annual local CoC renewal and competition and review and ranking process
Develop and coordinate Philadelphia’s annual solicitation process for allocation of City’s funding through request for proposals submitted for General Funds, and other Non-Federal funding opportunities
Identify areas of performance the Philadelphia CoC needs to improve and coordinate grant funding efforts to improve performance
Compile and submit all required proposal materials including complete responses to all questions within the character limit, with accurate spelling, punctuation using standard business English with all required attachments by the deadline
Update and revise the current grant management coordination as needed between internal and external stakeholders of the programs that fall under the HUD regulations related to S. 896 HEARTH Act of 2009, 24 CFR Part 578 Continuum of Care Program, 24 CFR 576 Emergency Solutions Grant, among others
Update and revise the current grant management coordination between internal and external stakeholders of the programs listed above with the following cross-sector collaboration requirements related to, but not limited to Health and Human Services (HHS), Veterans Affairs (VA) and other public-sector finding entities
Supervise the Grants Management team to develop, write and submit grant proposals
Oversee Grant submission portal for incoming renewal and new project proposals submitted by applicants on an annual basis based on the grant cycle timeline
Provide clear and concise explanations of federal rules and regulations to grant recipients and applicants
Prepare internal and external documents, presentations, and other communication for federal, state, and local stakeholders
Align grant writing and management strategy to community efforts to address barriers and challenges for ensuring effective and efficient delivery of services to those experiencing homelessness throughout Philadelphia
Review and analyze project-level and system-level data; prepare related reports for CoC committees
Create a strategy for correctly managing Philadelphia CoC grant funding that includes grant management procedures, ranking and reallocation and leveraging resources outlined in a community-wide financial stability strategic plan
Identify additional funding resources for community stakeholders to leverage to provide effective and efficient services to clientele
Work closely and build relationships with a network of community stakeholders who respond to OHS funding opportunity proposals
Review new and renewal project applications and coordinate review panels, provide rating materials, tabulate
Other duties as required
Agency Description:
The mission of the Office of Homeless Services (OHS) is to make homelessness rare, brief, and non-recurring. OHS works collaboratively with a broad-based network of public and private providers focused on practices that are informed by data, honor the different perspectives of all stakeholders, and are trauma informed. OHS works to maximize resources while monitoring emerging trends, tracking progress, and shifting priorities as needed.
OHS is the Collaborative Applicant and HMIS Lead for the Philadelphia Continuum of Care (CoC) PA-500). It is located within the City’s Health and Human Services Cabinet, which includes the Departments of Behavioral Health and Intellectual disAbility Services (DBHIDS), Human Services (DHS), Mayor’s Office of Community Empowerment and Opportunity, and the Philadelphia Department of Public Health (PDPH).