The purpose of the Continuum of Care (CoC), Proposal Writer is to plan for, organize, compile, write and submit all proposals to support Philadelphia’s homeless service system. This position is responsible for successfully completing funding applications for Philadelphia’s CoC with primary focus on the HUD CoC Notice of Funding Opportunity (NOFO), Emergency Solutions Grant, and other “Requests for Proposals” (RFP) including, but not limited to, Home4Good, PHARE, HOME-ARP and NPI. This position is responsible for preparing the CoC local competition process and solicitation of all proposals.
This position is responsible for developing and implementing the grants project completion plan in collaboration with the CoC Grants Manager to ensure all components of submission meet funder requirements, submitted timely and are competitive. This includes supporting the creation, communication and utilization of scoring tools, review, and ranking processes and solicitation of projects. It also includes understanding and addressing areas of deficiency, proposing, and supporting solutions throughout the homeless system to improve system performance and competitiveness for funds.
This position assists Office of Homeless Services, Housing Division with providing technical assistance to grantees, and partners with the City’s Division of Housing and Community Development (DHCD) to complete the 5-year Consolidated and Annual Action Plans, among other needed cross system collaborations for funding.
The CoC Proposal Writer is responsible for the following:
Implement a workplan with timeline for completion of grants based on the vision developed by the Deputy Director of Policy Planning and Performance and Director of CoC Planning, Activities and Grants
Ensure City proposals are competitive and high quality
Develop, convene, and staff proposal review panels, provide instructions to ensure accurate, timely and impartial review of all proposal submissions
Develop the scoring and review tools
Submit completed grant proposals in a timely fashion
Prepare documents, presentations, and other communication related funding opportunities for interested stakeholders
Maintain working knowledge of HUD regulations related to S. 896 HEARTH Act of 2009, 24 CFR Part 578 Continuum of Care Program, 24 CFR 576 Emergency Solutions Grant as needed to ensure grant submissions are consistent and compliant
Support the Grants Manager in refining the internal OHS grant life cycle process
Update and revise, as needed, the grant coordination system with the following cross-sector collaboration requirements related, but not limited to, Health and Human Services (HHS), Veterans Affairs (VA) and other public-sector entities
Assist and participate in the HUD Alignment Committee, as needed
Participate in Division and Unit meetings
Other duties as assigned
This position is part of the Division of Policy, Planning and Performance within the Office of Homeless Services. Reports to CoC Grants Manager
The mission of the Office of Homeless Services is to make homelessness rare, brief, and non-recurring. OHS works collaboratively with a broad-based network of public and private providers focused on utilizing practices that are informed by data, honor the different perspectives of all stakeholders, and are trauma informed. OHS works to maximize resources while monitoring emerging trends, tracking progress, and shifting priorities as needed.
OHS is the Collaborative Applicant for the Philadelphia Continuum of Care (PA-500) and the HMIS Lead. It also administers city and state funded homeless service programs. OHS located within the Health and Human Services Cabinet, which includes the Departments of Behavioral Health and Intellectual disability Services (DBHIDS), Human Services (DHS), Mayor’s Office of Community Empowerment and Opportunity, and Philadelphia Department of Public Health (PDPH).